This position will work both on site at our San Francisco office and virtually.

The Administrative Assistant will help facilitate the efficient operation of the Lamplighters organization by performing a variety of clerical and administrative and general support tasks.

Compensation and Terms of Employment: $25 hour W2.  15-20 hours per week. Employment through 5/31/22 with the possibility of extension.

 

Duties/Responsibilities:

  •       Coordinating with employees and volunteers on deliverables
  •     Filing personnel and business documents

Fulfillment of online store orders.

  •       Assisting with employee on-boarding process including managing documentation
  •       Maintains filing systems as assigned.
  •       Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  •       Responds to and resolves administrative inquiries and questions.
  •       Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  •       Prepares agendas and schedules for meetings.
  •       Records and distributes minutes or other records for meetings.
  •       Maintains office supplies and coordinates maintenance of office equipment.
  •       Maintains a system for recording expenses.
  •       Performs other related duties as assigned.

 

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  •  Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite and related software.
  • Salesforce experience is a plus.
  • Ability and willingness to learn new software, technology and processes
  •  Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  •  Ability to work independently.

 

 

Education and Experience:

 

Three to five+ years of experience in an administrative role. Or some combination of work, life and educational experience that demonstrates qualifications for this position. 

 

Diversity:

Lamplighters Music Theater  is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and participants. However you identify or whatever your path here, please bring all of yourself and apply if you see a position that excites you. 

Send resume to:  info@lamplighters.org